To host a meeting you need to have a Zoom account. There are two types:
Sign in to your account and click on "Schedule a meeting" or "Host a meeting" at the top right.
It will open a screen with default values, most of which will be appropriate for your meeting.
Click on "Save" at the bottom and it will display the meeting details.
Note that down on the right-hand side there is a link "Copy the invitation". You can use this to copy the meeting details and paste them into an email to your participants. However, you should add the telephone information to those emails as follows:
If you have to join by phone, ring 02 8015 2088 or 08 7150 1149.
You will be asked for the meeting code: key in 903 679 8841, followed by the # key. Then the password (if none, then just the # key)
When you are asked for your participant ID, just use the # key.
Note that the default option is for participants to access the meeting before you do so that they can start chatting if necessary and will be able to confirm that their software is working OK. If you turn off this option participants joining early will get a message 'waiting for host to start the meeting'.
Please note the page "Advices and warnings to hosts" below.
If you want more help you can contact her at sheilakeane57@gmail.com.
Click on Breakout Rooms. This option appears. Assign automatically for random allocation. Set number of groups so there are the right number of people in each group. Then click Create.
You have a number of options to choose for settings for the breakout rooms you are setting up. Select “Options” on the bottom left of the breakout rooms window. When options are as you want it and you’re ready for the groups to start, then click open all rooms (bottom right). NB: you can get the rooms all set up in advance during the meeting, and then wait for the cue to open all rooms later in the meeting.
If you choose to assign people manually, this window will pop up. You can add, rename or delete rooms.
You can assign participants to a room manually by hovering over the blue Assign text and then ticking the name(s) you want to be in that group. People who are not yet assigned will show up as options to be assigned – in this example, Elizabeth Hooten is not yet assigned. Tick her name and she will be assigned and will no longer show up as a person who can be assigned because she is already in a group.
You can also move people from one group to another - not pictured. Use drop down arrow on room number, select participant, move to another room (i.e. manually re-assign them to a different group)
Once the breakout session is closed, if you want another breakout group session you can re-create the groups. However, this will create the same groups as you had before. If you want different groupings you will need to assign participants manually or delete all rooms and start over.
Any Zoom account can have closed captions (i.e. automatically generated subtitles to help people who are hard of hearing or where connection is poor).
The instructions are here and are as follows:
To enable Closed captioning for all users in the account: